The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)
MAIN PURPOSE OF JOB
To administer support to the Defence Section ensuring the successful delivery of the UK/India Bi-Lateral Military Engagement programme. This will involve liaising with numerous agencies both international and in-country.
To provide imprest account support to the Defence Section ensuring cash and bank transactions are correctly recorded daily, reconcile and balance accounts monthly, collating all vouchers, invoices, bank statements, un-presented cheques and cash. Prepare and submit monthly budget reports. Compile and submit monthly, quarterly and annual administrative returns. Calculate pay salaries for five locally employed staff. Assume responsibility for the security of and access to cash, cheque books, vouchers and keys, highlighting and reporting any anomalies.
Assume responsibility for the inward and outward preparation, administration and briefing of the National Defence College and Defence Services Staff College students and their families, acting as point of contact during their tour.
Monitoring the Defence Section mail box.
Processing Diplomatic Flight clearances.
Assist the Events Officer and Programme Officer with inward visits to India.
ROLES AND RESPONSIBILITIES (What will the jobholder be expected to achieve?)
FINANCIAL RESPONSIBILITY (60%)
- Preparation of budget reports and returns for senior management.
- Preparation of monthly, quarterly and annual budget reports for submission to International Policy Planning Budget Managers.
- Record and reconcile all expenditure against annual budgets.
- Calculations of salary/overtime payments for the Defence section LE staff.
- Process monthly returns by collating vouchers, invoices, bank statement, un-presented cheques, cash and cheque balance.
- Maintain Imprest cash book.
EVENT HANDLING (25%)
- Assist with Defence Section visit programmes.
- Liaise, co-ordinate administrative organisation of Defence Section visits/visitors to India.
- Production and despatch of invitation cards as required
ADMINISTRATIVE (10%)
- Routine correspondence and general administration.
- Update and maintain filing system.
- Collection, distribution and despatch of unclassified mail.
- To act as the focal point for the administration of the National Defence College and Defence Services Staff College Students arrival and departure.
- Monitor the Defence Section Mailbox.
- Process request for diplomatic flight clearances.
MISCELLANEOUS (5%)
- To perform other role and responsibilities as assigned by the Office Manager .
WHAT WE DO:
Provide support to our team of 3 Attaches in their efforts to promote Defence Engagement with the Indian Armed Services.
WHAT WE WANT FROM YOU
A strong working team ethic who can adapt to fast changing situations in a busy working environment. Strong spoken and written communicative skills and an aptitude to basic finance and managing a cash imprest.
RESOURCES MANAGED (Staff and Expenditure)
No staff to manage all expenditure is authorised by Office Manager or Attaches.
Pl Note - This position is open to British Nationals only.
2-3 years of administrative experience.
Strong written and oral communication skills with ability to absorb information quickly and efficiently.
Proficient in the use of MS Word, MS Excel, MS Outlook and resourcefulness to efficiently search the web.
Previous Finance experience.
Leading and Communicating, Collaborating and Partnering, Building Capability for All, Delivering Value for Money, Managing a Quality Service, Delivering at Pace
12 June 2016
B3 (L)
Permanent
40
South Asia & Afghanistan
India
New Delhi
British High Commission
1
Salary will be Rs 47,127 per month with an additional 80% Security Allowance and an additional allowance of 18% ( in lieu of PF and Superannuation Fund)
11 July 2016
For British High Commission (BHC) candidates, the Local Staff BHC Terms & Conditions will apply.
For other than BHC Candidates, starting Salary Rs 47,127 per month with an additional 80% Security Allowance and an additional allowance of 18% in lieu of Provident Fund and Superannuation Fund ; The successful candidate will be provided with 25 days annual leave and in addition study, maternity/paternity and special leave in agreement with their line manager and business need. The package also entitles the incumbent to a domiciliary medical allowance including hospitalisation cover for self, partner and children.
The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.
Around half of our work force is women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.
This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best.
LEARNING AND DEVELOPMENT OPPORTUNITIES (and any specific training courses to be completed):
The MOD will provide training in the UK in the form of the Defence Attache and Support Staff Course and the Imprest Accounting Course. There are also opportunities for online training via the MOD Intranet.
Please note you need to complete the Job Application Form, upload your updated resume and complete this duly filled Pre Employment Questionnaire
Pl Note - This position is open to British Nationals only.
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