The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign and Commonwealth Office (Policy & Political roles)
Global Issues Team
The British Embassy’s Foreign, Security and Political Group (FSPG) is looking for a dynamic and capable Projects Coordinator to work as part of a team providing cross-cutting administrative support. The job holder will focus, in particular, on administering British Government-funded projects in the US covering a range of security, proliferation and human rights issues. In this role, you will contribute to the delivery of core UK objectives, including by working closely with colleagues to deliver well-designed programmes for visiting British officials involving a range of Washington-based contacts, and by helping the team to build its network in Washington through the delivery of targeted events.
Training in project management will be provided and the applicant must be able to travel for the training.
Duties and Responsibilities:
Projects
- Prepare grant contracts using standard forms.
- Ensure implementers understand and follow project management processes.
- Administer project spending using Oracle-based database.
- Track project spending, flagging up potential under spend and over spend.
- Track project activities, flagging up delays or changes to plans.
- Request and analyse quarterly and completion reports from project implementers.
- Manage day to day contact with implementers.
- Support project policy lead in the project bidding process.
Managing visits process
- Liaise closely with FSPG policy leads to establish visit objectives, and design well-targeted programmes.
- Arrange calls, accommodation, and transport in line with visits best practice.
- Produce draft and final programmes, keeping relevant stakeholders informed.
Other Administrative duties
- Plan and deliver events in support of visits and wider FSPG objectives, including securing venues, organizing catering, managing guest lists and providing on-site support.
- Provide general financial support to the team to facilitate smooth payment of suppliers.
- Undertake additional support and policy research work, as agreed with line manager.
- A minimum of 2 years substantive experience in relevant positions;
- A university degree;
- Interest/experience working in the international affairs arena;
- Well organised and flexible, with the ability to manage competing demands;
- Excellent verbal and written communication skills;
- Proven ability to build constructive relationships and work as a team player;
- Strong interpersonal skills, including the ability to be professional, courteous and deal directly with key players at a senior level both inside and outside the Embassy;
- Proven ability to handle budgets and financial data. Project management experience desirable.
- Proficient user of Microsoft Office, including Word and Excel.
Under US State Department requirements, the Embassy may only employ, as non-diplomatic staff, persons who are US citizens, US Green Card holders or A or NATO visa holders with EAD cards*. If you hold a visa other than an A or NATO visa you are not currently eligible to work at the Embassy. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All candidates will be subject to background checks and security clearance.
*A visas or NATO visas with EAD cards are acceptable at the Embassy, Consulates, and British Defence Staff (BDS) outposts. The UK Mission to the UN (UKMIS) accepts G visas.
Collaborating and Partnering, Delivering Value for Money, Delivering at Pace
29 May 2016
A2 (L)
Full-time, Permanent
N. America, Caribbean and British Overseas Territories
United States
Washington
British Embassy
1
$19.08
11 July 2016
The British Embassy Network offers a strong benefits package. This package includes medical, dental, vision, life, long term and short term disability insurance, a 401(k) retirement savings plan, generous vacation and leave time, and an enriching training package.
The hourly rate for this position is $19.08 hour to be confirmed upon offer of employment. Individuals who are not US taxpaying citizen will be paid a net salary based on a simulated US tax status.
Staff recruited locally by the British Embassy are subject to Terms and Conditions of Service according to local US employment law.
Resume and a cover letter with salary history should be submitted by 29 May 2016. Please identify in your cover letter whether you are currently eligible to work at the Embassy. Internal candidates must address their line manager before submitting their application.
Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.
The British Embassy is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. We do not discriminate on the basis of race, color, religion, sex, disability, age, veteran status, sexual orientation or other category protected by law.
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