The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign and Commonwealth Office (Operations and Corporate Services)
GTPC (Global Transaction Processing Centre)
Supplier Maintenance and PO Processing
- Receive, examine and process requisitions. Ensure that all requisitions are made in compliance with the FCO’s procurement policy.
- Create Purchase Order (PO) within agreed timelines based on the data obtained from requisition and sends back to requisitioner.
- Confer with Requisitioners from different Posts to determine purchasing needs and specifications.
- Set-up, maintain and amend Purchasing Suppliers on Prism and banking platforms.
Accounts Payable
- Perform 3-way PO matching invoices; analyze and resolve invoice discrepancies in accordance to the standard process.
- Review all invoices, staff claims and travel advances for appropriate documentation (ie. Staff claim forms) and approval prior to payment. Enter invoices to the system within 24 hours of receipt in the mailbox with allowance for posts in old SLAs
- Process debit memos and coordinate with AR to invoice or re-invoice for any adjustments related to staff debtors and supplier’s refunds.
- Review validity and completeness of supporting documentations of invoices, staff claims and travel advances prior to creating payment batch for a particular Post
- Upload Prelim Pay register within the agreed timeline
- Process payment instructions through internet banking
Accounts Receivable
- Posting of all receipts and other AR transactions onto PRISM timely and accurately. The expectation is that postings occur the same day the visa/consular certificate was received.
- Maintaining thorough, well-organized certificates files by sorting and filing by Post.
- Ensure network post spreadsheets are being processed and reconciled to PRISM on a monthly basis
- Process, transmit and run transactions for excess funds to UK and other interaccount transfers.
- Perform bank reconciliations- reconciliation of the bank statement against the GL and reconciliation of any assigned clearing accounts.
- Perform reconciliation of Check A – cash, bank, and network post spreadsheet as well as generation of various reports to support the reconciliation. Liaises with CST to confirm balances as of a certain date
The Jobholder is expected to:
Meet Service Level Agreement
- Focus on delivering 97% and above of AP/AR SLA/KPIs throughout the year for GTPC.
- Keep accurate recording of information for robust KPIs
- Ensure compliance to policies and proper controls are observed.
- Support Process Manager in meeting deliverables
Customer Engagement
- Work with Post staff to ensure proper delivery of services by answering queries and providing guidance/instructions to avoid errors in the future.
Issue resolution/escalation
- Identify issues and work to resolve. Escalate to line managers issues that need may affect current operations.
Work with other teams within CSC Manila and contribute to total delivery of services
- Coordinate with other functions on changes/issues to ensure seamless flow of data/information
- Diploma/Degree holder in Finance or equivalent
- With Accounts Receivable/Accounts Payable experience in a fast-paced shared services/Business process Outsourcing environment
- Exposure to financial systems and Microsoft applications such as excel and outlook
- Fluency in English, both oral and written
- Customer service experience is an advantage
Changing and Improving, Making Effective Decisions, Collaborating and Partnering, Building Capability for All, Delivering Value for Money, Delivering at Pace
26 May 2016
A1 (L)
Full-time, Permanent
36
Asia Pacific
Philippines
Manila
British Embassy
3
29, 834
27 June 2016
Candidates are expected to have a valid NBI Clearance.
The British Embassy Manila offers a competitive remuneration package within a 36-hour working week, salary payable 14 times per year (calculated on a pro-rata basis if less than a year), 20 days annual leave (calculated on a pro-rata basis if joined after 1 January), extensive medical insurance, life insurance and development training opportunities. This job is being advertised as a full-time permanent contract linked to the British Embassy's local staff A1.
No accommodation or relocation expenses are payable in connection with this position. You must have work authorisation for the Philippines in order to apply.
Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Manila is subject to Terms and Conditions of Service according to local Philippine employment law.
Ideally, the successful candidate should be able to commence work as soon as possible.
Kindly ensure that you fill out the application form completely. Incomplete application will not be taken into consideration. We regret to advise that only short-listed candidates will be contacted. Applicants called for an interview will be assessed on the core competences mentioned. Interviews can take place on the week commencing 06 June 2016.
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